NAMSS Exhibitor Information

Registration Information

Please note, all individuals attending on behalf of your exhibiting organization must register individually. We apologize for any inconvenience this may cause. You should have received an email with instructions on how to register as well as any registration codes you are due. If you have not received that email, please contact

If you believe you already have a NAMSS account and can't remember your login information, please contact the executive office at to request it. This will prevent a duplicate record from being created.

Preliminary Schedule

The NAMSS Preliminary Schedule is online and available here. Any updates and changes to our schedule of events can be found by visiting this page. A printable version is available as a PDF, also on the website.

Sunday, October 4
8:00 a.m. – 4:00 p.m.    Exhibitor Check-in and Move-in Exhibit Hall
6:00 p.m.                      Ribbon Cutting at Exhibit Hall
6:00 p.m. – 8:00 p.m.    Exhibit Hall Opening Reception

Monday, October 5
9:30 a.m. – 1:00 p.m.    Hall Open
2:15 p.m. – 5:00 p.m.    Hall Open

Tuesday, October 6
7:00 a.m. – 11:45 a.m.  Hall Open
2:00 p.m. – 5:00 p.m.    Hall Open
5:00 p.m. – 8:00 p.m.    Exhibit Hall Move-out  

Important Items

Mailing Lists
One of the benefits of being a NAMSS exhibitor is receiving a pre-conference registrant mailing list that excludes all NAMSS staff and exhibitors. If you have not received this list, please contact us at

Please note: You must submit a proof to the National Association Medical Staff Services prior to using this list. Per the contract, each company many only make use of the attendee mailing list one-time. Any indication of multiple-use of this promotion to NAMSS conference attendees will be documented and violators may be excluded from receiving this benefit in
future years.

Lead Retrieval
Lead retrieval is available to purchase for all exhibiting companies. Please visit our website for more information: NAMSS 2015 Lead Retrieval Information.

Exhibit Hall Giveaway
NAMSS will be holding two Giveaway times in the Exhibit Hall; once on Monday, October 5th from 4:30 to 5:00 PM and once on Tuesday, October 6th from 4:30 to 5:00 PM.

To participate, please email NAMSS your company name, contact for the booth onsite, and the prize that will be raffled off by Friday, September 18, 2015. After we receive all requests to participate we will let you know what date your prize will be raffled off and at what time NAMSS exhibit management will collect the winner’s name from your booth. Remember that attendees must be present to win.

Exhibitor Service Kits
The service kit, provided by Freeman, will be sent in mid-July. The kit will contain all information regarding Washington State Convention Center-related services, electrical, phone, Internet, and other general exhibit guidelines.

Exhibitor Service Kits will only be sent to companies that are paid in full.

Have you paid for your Exhibit Booth?

Companies that have outstanding balances for their exhibit space and sponsorships must submit their payment as soon as possible. NAMSS accepts payments via US Check or Credit Card (Visa, MasterCard, American Express.)

Delaying payment for the conference will prohibit you from registration until we have received full payment of your invoice.

Housing is Now Open! 

Make your housing accommodations atone of the following local hotels:

Hotel Max
620 Stewart Street
Seattle, WA 98101
Rate: $179
Distance from Convention Center: .3 miles/4 blocks/7 minute walk
Booking Website:
Phone: 206-728-6299
Booking Code for Phone: NAMSS

The Roosevelt Hotel
1531 7th Avenue
Seattle, WA  98101
Rate: $229
Distance from Convention Center: .1 miles/2 blocks/3 minute walk
Booking Website:
Phone: 206-621-1200
Booking Code for Phone: NAMSS
The Renaissance Seattle Hotel
515 Madison Street
Seattle, WA  98104
Rate: $239
Distance from Convention Center: .5 miles/6 blocks/9 minute walk
Booking Website:
Phone: 206-583-0300
Booking Code for Phone: NAMSS

Remember – the housing cut-off date is Thursday, September 10, 2015, and room blocks are secured on a first-come, first-serve basis. So book today!


Dates to Know

June 2015   Registration Opens (Early-Bird Pricing)
Wednesday, July 22, 2015
  Logo Submission Deadline
Friday, July 24, 2015   Early-Bird Registration Cut-Off Date
Friday, July 31, 2015   Deadline to Submit Exhibitor Descriptions 
Friday, August 21, 2015
  Conference Ad Submission Deadline**
Monday, August 31, 2015   Pre-show Conference Attendee List Emailed to Exhibitors and Sponsor**
Friday, September 4, 2015   Begin Sending Materials to Freeman Warehouse
Thursday, September 10, 2015   Housing Cut-Off Date
Monday, September 14, 2015   Freeman’s Discount Price Deadline
Sunday, September 20, 2015
  All Bag Inserts Must Arrive By This Date**
Tuesday, September 22, 2015   Updated Pre-show Conference Attendee List Emailed to Exhibitors and Sponsor**
Monday, September 28, 2015   Deadline for Receiving Materials at the Warehouse (Freeman)
Sunday, October 4, 2015   Freeman will accept shipments at Exhibit Facility
Exhibitor Move-In
Tuesday, October 6, 2015   Exhibitor Move-Out

Take a look out our interactive Live Floor Plan

Questions? Concerns?

Contact the NAMSS team today via e-mail or phone, or (202) 367-1138. Please visit our website for more information regarding the 39th Educational Conference & Exhibition.